HE Safety and Security Audit Toolkit

2.1 Constructing a HE District Audit Team

Junior College Districts can conduct safety and security audits using their own staff in collaboration with community partners (e.g. local first responders). Use of district and local partners help develop a sense of ownership throughout the district, campuses, and community, which is an essential component to maintaining safe campuses and facilities. Each district should create safety audit teams to conduct audits of their facilities. A team approach provides increased objectivity while the campus benefits from expertise by a variety of individuals. In addition, the team approach allows the opportunity for multiple staff members and faculty to participate in the process of improving safety and security within district facilities. The audit team should be representative of stakeholders including, but not limited to, administrators, professors, healthcare staff, counselors, law enforcement personnel, maintenance personnel, custodial personnel, transportation, and other district support personnel. Audit teams may consist of three to six members depending on the size and complexity of the facilities. Multiple safety audit teams may need to be created based on the number of district facilities being audited.

Team members should be carefully selected to ensure the objectivity and accuracy of the audit process. Consideration in the audit team selection process should be given to the qualities of each potential member. Audit team members should be observant, detail oriented, and able to accurately articulate their findings. It is important to select members that have the ability to work as a team and interact professionally with all district and facility staff. Members will have the responsibility to keep audit findings confidential and make recommendations and commendations for the audit report.