HE Safety and Security Audit Toolkit

2.3 The Written HE Audit Report

Using the information from the HE District Facility Safety and Security Audit Checklist (completed in the onsite visit) as well as information from the document review, the audit team should prepare a written report of the audit findings. Once completed, the report should then be submitted to the president or chancellor of the district. The report should include the following sections:

  1. Demographics The report should begin with the demographic information that was gathered in the demographic section of the HE District Facility Safety and Security Audit Checklist.

  2. Results of Entrance Conference, Interviews, and School Climate Surveys Summarize the concerns of administrators, staff, faculty, and, students that were voiced at the entrance conference and from the staff/student climate surveys, including a sample of the open-ended comments that were made.

  3. Document Review The report should then cover the document review with specific information about what documents were available and the usefulness of those documents.

  4. Safety and Security Audit Components This portion of the report should cover each section from the HE District Facility Safety and Security Audit Checklist while mentioning specific areas of concern.

  5. Commendations and Recommendations The report should summarize the findings with a list of commendations and recommendations.

Identifying Commendations and Recommendations

A commendation indicates the campus/facility has made safety a priority in this area and previously made plans, improvements, or developed policies to ensure student and staff safety. Areas of commendation can be identified by the items marked "YES" on the HE District Facility Safety and Security Audit Checklist. Be specific in letting the campus/facility know the things they are doing well.

Items marked "NO" on the HE District Facility Safety and Security Audit Checklist need to be considered as possible areas of concern. The audit team should reflect on the following:

  1. Does the data indicate a need for this criterion to be in place at the campus or facility?
  2. Is this criterion considered a best practice in campus or facility safety?
  3. Is this criterion already in process on the campus or facility?
  4. Will the addition of this criterion make the campus or facility a substantially safer place?

The audit team needs to prioritize the needs of the facility while making recommendations for improving facility safety. Cost/benefit analysis may be taken into account in deciding what recommendations may be made to improve an area of concern.

Submitting a Written Report

The campus/facility administrator should submit the School Safety and Security Audit Report to the president or chancellor during the academic year in which the audit was conducted, along with any actions the campus/facility has taken to mitigate negative findings. The president/chancellor should write the official report of the district's audit to submit to the Board of Trustees, in accordance with Texas Education Code §37.108(b).