Youth Engagement Toolkit

I Have A Group

Project Planning

There are several things to consider when you are planning a project. They are listed here in the order in which they should be addressed:

Purpose: what is the purpose of your event? This should be a clearly defined one to two sentence answer that anyone involved should be able to answer.

Permission: who do you need to get permission from? People to consider include: School administrators, community leaders, parents, and teachers.

Price: what is your budget? As important as knowing your budget is knowing if there are any restrictions on what you can and can't buy. If there are, you might need to do some additional fundraising.

People: who is your target audience? Once you know who you are aiming for you can begin to develop messages, look at locations, etc.

Place: what best suits our target audience? Outdoors vs. indoors, room for activities, breakout rooms, proximity to audience members and size are all important considerations for the place.

Presentations: what should be said and who should say it? Once you know your target audience you can start deciding what information to present and who is best to present that information. (Click here for a list of our favorite speakers)

Promotion: how will people find out about the project? Based on who your target audience is, make your promotion decisions relevant. Place advertisements where they'll be seen by your target, make them attractive to that group, and make sure all the "who, what, when and where" information is clearly communicated.

Provisions: what else do we need to make this happen? Supplies play a big part in the success of your event so make sure you have everything! We've compiled a list of Basic Supplies that go to all of our events.

There are a few other tools we've pulled together to help you in your planning - year long planning guide, big event checklist, Project Planning Presentation, and information on the project phases.