K-12 School Safety and Security Audit Toolkit
2.3 The Written K-12 Audit Report
Using the information from the K-12 District Facility Safety and Security Audit Checklist (completed in the onsite visit) as well as information from the document review, the audit team should prepare a written report of the audit findings. Once completed, the report should then be submitted to the principal and superintendent. The report should include the following sections:
Demographics The report should begin with the demographic information that was gathered in the demographic section of the K-12 District Facility Safety and Security Audit Checklist.
Results of Entrance Conference, Interviews, and School Climate Surveys Summarize the concerns of administrators, staff, and students that were voiced at the entrance conference and from the staff/student surveys, including a sample of the open-ended comments that were made.
Document Review The report should then cover the document review with specific information about what documents were available and the usefulness of those documents.
Safety and Security Audit Components The report should cover each section from the K-12 District Facility Safety and Security Audit Checklist while highlighting specific areas of concern.
Commendations and Recommendations The report should summarize the findings with a list of commendations and recommendations.
Identifying Commendations and Recommendations
A commendation indicates the school/facility has made safety a priority in this area and previously made plans, improvements, or developed policies to ensure student and staff safety. Areas of commendation can be identified by the items marked "YES" on the K-12 District Facility Safety and Security Audit Checklist. Be specific in letting the school know the things they are doing well.
Items marked "NO" on the K-12 District Facility Safety and Security Audit Checklist need to be considered as possible areas of concern. The audit team should reflect on the following:
- Does the data indicate a need for this criterion to be in place at the school or facility?
- Is this criterion considered a best practice in school or facility safety?
- Is this criterion already in process on the campus or facility?
- Will the addition of this criterion make the school or facility a substantially safer place?
The audit team needs to prioritize the needs of the facility while making recommendations for improving facility safety. Cost/benefit analysis may be taken into account in deciding what recommendations may be made to improve an area of concern.
K-12 Audit Report Template
The K-12 Audit Report Template can be used to assist districts in writing the audit report that is to be submitted to the board of trustees. It follows the format discussed and allows districts to insert information in the appropriate section. In addition, districts are encouraged to add more detail to the report and provide attachments and appendences where necessary.
Submitting a Written Report
The principal should submit the School Safety and Security Audit Report to the superintendent during the academic year in which the audit was conducted, along with any actions the campus has taken to mitigate negative findings. The superintendent should write the official report of the district's audit to submit to the Board of Trustees, in accordance with Texas Education Code §37.108(b).