High-Quality Multi-Hazard Emergency Operations Plan (EOP) Toolkit

1.4 Planning Templates

The planning templates will assist with the development of the district multi-hazard EOP. An EOP begins with the district Basic Plan and annexes and is supplemented by campus-level plans. The core of the EOP is called the Basic Plan. The Basic Plan outlines the district’s overall emergency organization and policies. It provides an overview of the district’s emergency management program.

Annexes are developed to address supporting functions and specific hazards based on needs that may arise and impact the district. Functional annexes focus on tasks and how the district manages the function before, during, and after an incident. These annexes describe the actions, roles, and responsibilities of participating agencies. Examples of functional annexes include direction and control, reunification, evacuation, transportation, and communications.

The purpose of the Direction and Control Annex is to define the organization, operational concepts, responsibilities, and procedures necessary to accomplish direction and control for the district. The annex describes the concept of operations and organization for direction and control of operations and assigns responsibilities for tasks that must be carried out to perform the direction and control function.

Procedures for providing a substitute teacher access to school campus buildings and materials necessary to carry out the duties of a district employee during an emergency or a mandatory drill can be included in this annex or as an appendix to this annex. An appendix to this annex can be added to include the name of individuals on the district’s school safety committee and list the date of each committee meeting during the preceding year.

Hazard-specific annexes focus on planning for the impact of, response to, and recovery from a specific hazard. Hazard-specific annexes address unique response details, risk areas, evacuation routes, provisions for public information, equipment, resources, and appropriate job aids. Examples of hazard-specific annexes include hurricane/severe weather, hazardous materials, train derailment, and pipeline emergency.

The Basic Plan and annexes may include implementing instructions or appendices. Appendices clarify the content of the document to which they are attached and provide additional detail in a user-friendly manner. A process for addressing open records requests related to the EOP can be included as an appendix to the Public Information Annex. See the Public Information Annex for this checklist. Examples of appendices include standard operating procedures, charts, tables, forms, and checklists.

The TxSSC has developed templates to assist districts in developing a high-quality multi-hazard EOP. These templates include a Basic Plan and functional and hazard-specific annexes. Districts may find it necessary to develop additional functional and hazard-specific annexes for which a template is not yet available.

Instructions on how to utilize these templates are provided in later sections. Gaining a familiarity with the templates and the content within each document will be beneficial as you progress to the next section of the toolkit.